WHAT IS DIRECTORY INFORMATION ?
Directory information refers to the contact details and professional affiliations of authors (such as name, e-mail address, institutional affiliation and academic qualification). It does not include any sensitive information, financial details, or any data that could potentially compromise the privacy or security of individual/s.
Journal’s Directory Information Deposit Policy
Social Science Chronicle acknowledges the significance of preserving the privacy and confidentiality of authors. In order to uphold transparency and respect the privacy rights of authors, the following policy is implemented for handling directory information:
Collection and Storage of Directory Information
- Collection : During the manuscript submission process, authors are required to provide certain directory information for identification, correspondence, and academic purposes.
- Storage : The directory information provided by authors is securely stored and is accessible only to authorized personnel involved in the publication process.
- Data Security : Security measures are employed to protect confidentiality and integrity of collected directory information. These include implementation of restricted access control and conducting of regular system audits to ensure data security.
Purpose and Use of Directory Information
- Identification : Directory information is used to identify and communicate with authors throughout the manuscript submission, review, and publication process. It helps to ensure accurate attribution and communication.
- Correspondence : The e-mail address provided (as part of directory information) is used to send notifications, updates, and inquiries related to submission or publication of manuscript. Through this, the authors also receive periodic announcements about the journal.
- Affiliation : Institutional affiliation of authors are published alongside the manuscript to acknowledge their contributions and affiliations within the academic community. This promotes transparency and facilitates professional recognition.
Data Protection and Retention
- Access : Only authorized personnel (such as managing editor, editor-in-chief, and technical support staffs), have access to the directory information of authors. They are mandated to maintain confidentiality and security of this data.
- Data Sharing : Social Science Chronicle does not share directory information with any third party, except if required by law. There is no selling, trading, or renting of this information to external organizations or individuals.
- Data Retention : Directory information serves as a repository for maintaining record of authors whose manuscripts have been published by the journal. Hence, data of authors is retained by the journal. However, authors have the right to request for modification or removal of their directory information. Such requests must be made to the journal’s managing editor who shall ensure to address the same within seven (7) working days.
Consent of Author/s
- By submitting manuscript to Social Science Chronicle, authors implicitly consent to collection, storage, and use of their directory information for the purposes outlined in this policy.
Social Science Chronicle is committed to safeguarding the privacy and confidentiality of authors. The Deposit Policy for Directory Information ensures that authors’ personal details are handled with care, used only for legitimate purposes, and protected against unauthorized access or disclosure. Continuous review of data protection practices is conducted to align with best practices followed in academia and legal requirements, ensuring secure and trustworthy environment for authors.